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Privacy policy

Last updated: 3 November 2023

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Who are we?

  • We are Boortmalt Group, a limited liability company under the laws of Belgium with office at Zandvoort 2, 2030 Antwerp (Belgium), registered with the Crossroads Bank for Enterprises under enterprise number 0715.922.059 (RLE Antwerp, section Antwerp) (“Boortmalt”, “we”, “us” or “our”).
  • We at Boortmalt organise the BoortmaltX program (“Program”) and offer through our website https://www.boortmaltx.com (“Website”), or otherwise, an application form for applicants like you to navigate your application process so we can manage and assess your application to the Program, inform you about the outcome and contact you from time-to-time about the Program or events related to the Program (“Services”).
  • We value your right to privacy and make every effort to protect your personal data in accordance with applicable data protection law, including the General Data Protection Regulation (EU) 2016/679 ("GDPR") and national implementing legislation. In this Privacy Policy, we explain what personal data we collect from you, for what purposes we will process this data, on what legal basis we base this processing, to whom your personal data may be transferred, how long we keep your data, how we protect your data and what rights you have in relation to the processing of your personal data.
  • The BoortmaltX Application Terms and Conditions govern your participation in the Program and your contractual relationship with Boortmalt.

From whom do we collect data?

  • In the course of our Services, we may collect personal data through:
  • Personal data you provide: We may process your personal data when you make use of our Services, subscribe for our events or marketing communications or otherwise communicate with us.
  • Application and Program information: We may process your personal data when you submit an application to the Program which will be used for the management, administration and handling of your application.
  • Communication information: We may process your personal data when you subscribe to our marketing communications related to the Program or otherwise communicate with us, for example to inform you in the context of subsequent events organized by Boortmalt.

What personal data do we request and why?

  • By using our Services, we collect and process your data. Some aspects of these data can be qualified as personal data.  We process the following categories of personal data, for the following purposes, on the basis of the following legal grounds:

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WHY? WHICH DATA? ON WHAT BASIS?
To assess and manage your application to the Program and to enter into the Application Terms and Conditions or a participation agreement with you, when applicable - Name, email address, website URL, other company and project details (mandatory)
- Phone number (optional)		 Necessary for the performance of the contractual pre-contractual obligations (art. 6.1 b) GDPR).
To inform you about (i) practicalities and updates of the Program, (ii) the completion of the application - Email address
- Phone number (optional)		 Necessary for the exercise of our legitimate interests (art. 9.1 f) GDPR, in particular, communicating relevant
to the Program or (iii) the outcome of your application to the Program   information about your application or the Program.
To answer your inquiries, comments, feedback, or questions - Email address
- Phone number (optional)		 Necessary for the exercise of our legitimate interests (art. 9.1 f) GDPR, in particular, communicating relevant information in response to your questions.
To comply with legal obligations Data required by applicable law Necessary to comply with a legal obligation (art. 6.1 c) GDPR).
To prevent, detect and combat fraud and other illegal or unauthorised activities Data required for detection of fraud and illegal activities Necessary for the exercise of our legitimate interests (art. 9.1 f) GDPR, in particular the prevention of fraud and other illegal activities.
For newsletters or to inform you about future Boortmalt Services or events related to the Program Email address The prior, express, free, specific and informed consent of you (art. 9.2 a) GDPR). This consent can be withdrawn by you at any time.


With whom do we share your personal data?

We may disclose your personal data to the following parties:

  • Other participants of the Program: You share information (i.e. your name) with other participants when you disclose information during the Program. Please be careful with your information and make sure you are comfortable with the visibility of the information you share.
  • Affiliates: We may share personal data with our affiliates, parent companies or subsidiaries. These affiliates will process the personal data in a manner consistent with this Privacy Policy.
  • With our service providers and partners: We use third parties to help us operate and improve our Services. These third parties assist us with various tasks, including project management, customer care, marketing, advertising, and security operations. We also share information with partners who distribute and assist us in advertising the Program. For instance, we may share limited information on you in hashed, non-human readable form to advertising partners.
  • With law enforcement/when required by law: We may disclose your information if reasonably necessary: (i) to comply with a legal process, such as a court order, subpoena or search warrant, government / law enforcement investigation or other legal requirements; (ii) to assist in the prevention or detection of crime (subject in each case to applicable law); or (iii) to protect the safety of any person.
  • When transferring personal data to third parties, we always ensure that we implement appropriate technical and organisational protection measures. Where necessary, we will, for example, conclude a data transfer agreement or a data processing agreement, which sets out restrictions on the use of your personal data and obligations in respect of the security of your personal data.

How long do we store your personal data?

  • We do not keep your personal data longer than necessary for the purposes for which it is collected and processed (as described above).
  • For the purposes of providing Services to you, we will retain it for as long as necessary to fulfill the purposes set out above, unless a longer retention period is (i) necessary to cover our liability or (ii) required or permitted by law.
  • All personal data purely for the purpose of scientific research or statistical purposes may be stored for longer periods.
  • Regarding the data of visitors to our Website, we refer to our Cookie Policy.

How de secure your personal data?

  • We take appropriate technical and organisational measures to ensure a level of security appropriate to the specific risks we have identified.
  • We thus protect your personal data as best as we can against the destruction, loss, alteration or unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed. More information on our security measures is available upon request.

Which rights do you have as a data subject?

  • Withdraw your consent at any time: you have the right to withdraw consent where they have previously given their consent to the processing of your personal data.
  • Object to processing of your personal data: you have the right to object to the processing of your personal data if the processing is carried out on the legal basis of a legitimate interest, including profiling. You also have the right to object to the processing of your personal data for direct marketing purposes. This right is absolute - we will always comply with it.
  • Right to access: You have the right to obtain confirmation from us as to whether or not we are processing your personal data, to obtain access to that personal data and how and why it is being processed, as well as to receive a copy of that data.
  • Right to rectification: You have the right to obtain a correction of your personal data or to request that we complete your personal data if you notice that we are processing incorrect or incomplete data about you.
  • Right to erasure: You have the right to obtain data erasure in certain specific cases.
  • Right to restriction: You have the right to have the processing of your personal data restricted in certain specific cases.
  • Right to data portability: You have the right to obtain the personal data you have provided us with in a structured, commonly used and machine-readable form, and to transfer that personal data (or have it transferred) to another controller.
  • You may exercise the above rights by sending an e-mail to irina@boortmaltx.com or in the case of the right to object to direct marketing also via the opt-out link included in our marketing e-mails. The exercise of these rights is in principle free of charge. Only in case of unreasonable or repeated requests may we charge a reasonable administrative fee. We always try to answer your requests or questions as quickly as possible. It is possible that we will first ask you for proof of identity in order to verify your identity. For further information and advice on the above rights, please visit the Platform of the Data Protection Authority: www.gegevensbeschermingsautoriteit.be. In addition to the above rights, you also have the right at any time to lodge a complaint with the Data Protection Authority in connection with the processing of your personal data by us. You can contact the authority at contact@apd-gba.be or by mail at the following address:

Gegevensbeschermingsautoriteit

Drukpersstraat 35

1000 Brussel

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References to other websites

  • Our Website may contain links to other sites that are not operated by us. If you click on a third-party link, you will be redirected to that third-party site. We strongly recommend that you review the Privacy Policy of each site you visit.
  • We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites.

Changes to the privacy policy

  • From time to time it may be necessary to amend this Privacy Policy. When we post changes to the policy, we will change the "last updated" date at the top of the document. The most recent version of this Privacy Policy will be available on our Website at all times.

Contact

  • If you have any questions or concerns regarding this Privacy Policy or our processing of your personal data, you may contact us at irina@boortmaltx.com.